Services of the Dean’s Office

As this situation continues to evolve, we would like to assure you that the administration of the Dean’s Office is continuing to offer services as efficiently as possible in a remote manner. 

See our updates page for more faculty-specific information.

Financial Operations
Virtual Service Model:

The Finance Team continues its activities and makes sure to answer you with our usual speed and professionalism. A few particularities have been added to our work methods to adapt to virtual paperless work.

Invoices to pay:  Send all documentation (invoice, approval, fund) by email (do not send by internal mail or courier)  

Travel expenses and business meeting expenses reimbursements (Employees): Concur.  

All other expense reimbursements: Send documentation via email (including all justifications, funds, reimbursement forms, approval, etc.) Original must be kept in case of future Audit request.  

Request for payroll contracts/bursary: By email 

Cheque deposits: We are not able to process deposits for cheques currently.   

Request to order goods/services: Review process for shipping/receiving (limited) 

To contact the finance team please use the emails below or contact the individual directly via Microsoft Teams

Finances - Dean's Office  
Véronique Boily / Emily Tremblay
fss-fin@uOttawa.ca 

School of Human Kinetics  
Ange Adisso
esap-fin@uOttawa.ca 

School of Nursing  
Mélanie Halderson 
nsg-fin@uOttawa.ca 

School of Rehabilitation Sciences  
Audrine Muhorakeye
 
School of Nutrition Sciences
Youssef Fechtali
 
Interdisciplinary School of Health Sciences 
Chantal Gravel

If you have any concerns or issues, do not hesitate to reach out Mélodie Sorrell by email or via Teams 

NOTE: 
During this extraordinary time, we realize that there may be costs incurred to cope with this situation. We ask that if you need to incur costs in order to continue operations, we will need to ensure proper controls and follow the current procurement and financial policies and existing delegation of authority.  All requests for extraordinary expenses should be sent to Jodie McLeod by email where they will be evaluated by the Dean. 

Eligibility criteria for these costs are: 

Incremental in nature 

Incurred as a direct result of COVID-19: 

  • Includes, but not limited to supplies, contracted services, computers, equipment, cleaning, signage, moving, communication costs. 
  • Pieces of equipment or technology to support enhanced cleaning 
  • Working at home or virtual learning 
  • Staff incremental and related training costs to support the universities continued activities. 
  • Special legal and audit costs. 
Physical Resources

How to Reach Us: fss-phy@uottawa.ca

Emails will be answered within 24 hours.

For urgent requests such as water leaks, elevator issues, spill cleanup, toilet or sink problems and power outages please call extension 2222 directly.

Direct Service: If you would like to speak to us voice to voice, please send us an email with your coordinates and a preferred time to speak.

Shipping and Receiving:  For Lees and MNT, since staff on site is greatly reduced, regular receiving will not be possible. Please contact fss-phy@uottawa.ca with any special requests related to this.

Mail Services have been informed to keep only DRY boxes and refuse any boxes that will need refrigeration. If someone is expecting a special delivery, they must get in touch with Mail services at (613) 562-5800 extension 6568.

The next lab coat distribution will be April 7th. If not possible, we will inform you of a possible alternative.

Information Technology

Working remotely: please visit the IT website for information related to working remotely. The team is updating and improving resources and guidelines related to remote work. 

Microsoft Teams: Since Microsoft Teams is becoming the preferred platform to facilitate remote working, you will find all the information by following this link. To download the application, follow this link.  

IT Requests: In order to manage the volume of requests, please ask your teams to use the IT Services Portal instead of calling extension 6555. 

Marketing and Communications

How to reach us: communication.sante-health@uottawa.ca  

Virtual Service Model: The Marketing and Communications team is eager to help as we transition to a virtual service offering. All our services (web updates and modifications, communications, event logistics, branding, design, etc.) will still function as usual. The entire team will be happy to assist you via email or Microsoft Teams. This setup is not new to us so we’re fully operational as of today! Over the next few weeks, we will be launching new tools and updating our current system to better serve you in these times.  

Emails sent to the generic inbox will be acknowledged and assigned promptly. Please allow us 24 hours to provide a solution and a timeframe for your request.  

If your request is urgent, please contact Justin Thibault directly via email or through Teams.  

Academic Office

How to Reach Us:  

Students: healthsc@uOttawa.ca  

Schools/Professors/Staff: ssan-admin@uOttawa.ca  

 

Virtual Service Model: 

Emails will be answered within 72 hours

Phone messages can be left when calling 613-562-5853 (voicemails will be responded to by email).

Research Office

How to Reach Us: fssrecherche@uottawa.ca 

Virtual Service Model: 

The Research Office continues its operations. You can reach us via email, and we will respond with our usual promptness and professionalism. Please do not hesitate to bring forth any concern regarding research activities. 

 

We continue to support grant applications, preparation of nomination dossiers, signatures, letters of support, liaisons with OVPR, to name a few. Should you wish to discuss research-related matters, please contact us through email and we will arrange for a virtual meeting.  

Human Resources

How to reach us: hss.rh-hr@uOttawa.ca 

Virtual Service Model: 

Emails will be answered within 24 hours

If you would like to speak voice to voice, please call Loïssa Georges or Rebecca Lowry via Teams or send an email with your coordinates and a preferred time to speak. 

Thank you for your understanding and support during this transition period! 

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